Free Work Schedule Maker
Plan your team's weekly work schedule in minutes. Assign employee hours, manage rotas, and export to Excel for payroll — completely free.
Build Your Weekly Staff Schedule
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Why use our Work Rota?
Everything you need, built in — for free.
Weekly Staff View
See every employee's hours across the full working week at a glance.
Excel Export
Export staff rotas as an Excel file for payroll or HR records.
Multi-Employee Support
Add multiple team members with colour-coded blocks per person.
Role Assignment
Label shifts by role — manager, supervisor, part-time — in the notes field.
Overlap Detection
Instantly see if two employees are accidentally double-booked.
PDF for Noticeboard
Print the weekly schedule for staff who don't use email.
Frequently Asked Questions
Is this work schedule maker free?+
Yes, completely free. No account or credit card needed.
Can I manage multiple employees?+
Yes — assign a unique colour to each employee to distinguish their blocks at a glance.
How do I share the schedule with staff?+
Export as an Excel file to share via email, or print the PDF and post it on the noticeboard.
Can I use this for part-time or flexible workers?+
Absolutely. Set any start and end time per shift block, making it ideal for flexible or variable-hours employees.
Is this different from a shift schedule maker?+
Yes — this tool is designed for standard weekly employee scheduling. For rotating shifts or 24/7 operations, use our Shift Schedule Maker instead.
How to Create Your Work Rota
Set Business Hours
Configure the grid to exactly match your opening and closing times — whether that's 9–5 or 8 AM to 10 PM.
Assign Staff by Role
Use specific colours for different roles (e.g. managers in blue, part-time staff in green) for instant visual clarity.
Export and Distribute
Download the Excel spreadsheet to send via email, or save the PDF to print and post at your workplace.
The Simplest Way to Build a Weekly Work Schedule
For most businesses — retail, hospitality, offices, and healthcare — the weekly work schedule is the backbone of operations. Knowing who is in, when they start, and which role they cover prevents last-minute cover crises. Our free online work schedule maker replaces messy group chats and spreadsheet templates with a clear visual grid where managers can assign every employee's week in under ten minutes.
Unlike generic calendar tools, our work schedule builder is designed specifically for team management. You can add each employee as a colour-coded block, instantly spot understaffed days, and redistribute hours before publishing to the team. The result is a professional, clear weekly rota that everyone on the team can read at a glance.
From Schedule to Payroll: Why Excel Export Matters
A printed PDF on the staff room wall is great for daily reference, but payroll departments need numbers. By generating your work schedule online and exporting to Excel, you get a clean, structured spreadsheet ready for your payroll system. This eliminates the manual re-entry of hours that typically eats into a manager's Sunday evening.
Our Excel export preserves shift times, employee names, and notes in a format compatible with most small-business accounting tools. Whether you're running a five-person café or a sixty-person warehouse team, having a digital record of each week's schedule also protects you in any future disputes over hours worked.