Free Work Schedule Maker
Plan employee shifts, office hours, and team rotas quickly. Export to Excel for easy sharing with your workforce.
Build Your Weekly Rota
No events yet. Click to get started.
Why use our Work Rota?
Everything you need, built in — for free.
Shift Planning
Schedule morning, afternoon, and evening shifts.
Excel Export
Export staff rotas as an Excel file for payroll.
Multi-Employee
Add multiple team members as separate events.
Overlap Detection
Instantly see if shifts mistakenly overlap.
Repeating Shifts
Set weekly recurring shifts to save time.
PDF for Noticeboard
Print the schedule for staff without email.
Frequently Asked Questions
Is this rota maker free?+
Yes, completely free. No account needed.
Can I manage multiple employees?+
Use different colours for each employee.
How do I share with staff?+
Click Excel to email, or PDF to print.
Can I schedule night shifts?+
Yes, adjust start/end hours to cover overnight.
How to Create Your Work Rota
Define Business Hours
Configure the grid to match your store or office opening times, up to 24 hours.
Create Employee Blocks
Use specific colours for different roles (e.g. Managers in Blue, Staff in Green).
Export and Distribute
Download the Excel spreadsheet to easily send out via email or Slack.
Streamlining Employee Rotas
Managing a team's weekly schedule can be a logistical nightmare. Dealing with time-off requests, shift swaps, and ensuring adequate coverage requires a clear visual tool. Our work schedule generator replaces messy whiteboards and confusing group chats, offering a clean, drag-and-drop interface where managers can map out the entire week's rota in under ten minutes.
Why Exporting to Excel Matters
While a visual PDF is great for the staff breakroom wall, administrators often need raw data. By generating your rota online and hitting the 'Export to Excel' button, you get a properly formatted spreadsheet. This is invaluable for importing hours into payroll systems, calculating wage costs, and maintaining a digital archive of past schedules without paying for expensive enterprise HR software.